The problem
Distributor invoices, licence bills, telco charges and the odd courier fee, dozens a month, each one slightly different. Someone has to match them to orders, check the price, code them and get them approved. Overcharges slip through, licence bills keep running for clients who left, and month end is a pile of PDFs.
How we build it
- Reads every bill. From the inbox, supplier portals and PDFs.
- Matches it to the order. Price, quantity and delivery checked against what you ordered.
- Catches the errors. Overcharges, duplicates and the Microsoft licences still running for a client who left in March.
- Codes it. To the right account, client and project in Xero, or whatever you run.
- Gets it approved. Sent to the right person, with the answer back in one click.
- Recharges the client. Anything billable passed straight through to their invoice.
Your team stays in charge
Nothing is paid without approval. You set the limits and who signs off.
What the future looks like
Bills are processed the day they arrive. Overcharges come back as credits. Every cost you can recharge ends up on a client invoice, and month end takes an afternoon.